Anyone that has planned a workshop will tell you that if you are going to take on this task, know that it is a big job. In order to plan a good workshop you are going to need to be extremely focused and organized. If you want to have a workshop that people are going to remember, you are going to need to be creative as well.
So, how do you start to prepare for a workshop that is not only productive and relevant, but also one that is memorable? There are some people that absolutely hate going to workshops. If it is done wrong, the workshop is seen as a waste of money and time. However, if you plan well, the workshop can be extremely valuable for everyone that is involved. Workshops can be a great place for interactive learning, brainstorming, problem solving, and building relationships. This is why planning in advance for a workshop is critical.
Before the Workshop
There are several steps that you should take before your workshop in order to make sure that it is a valuable and memorable experience for everyone involved.
Step 1: Setting Goals
Each and every workshop has to have a goal. This is perhaps the most important step in the entire process of planning your workshop, after the entire entire workshop will be based on the goal that you have for your company or organization.
What is the purpose of your workshop going to be? Do you need to improve the hiring procedures of your company? Are you trying to teach your managers how to become better organized? Do you need to build your team’s morale?
The workshops that are considered a waste of time are those that do not have a clear goal set at the beginning. Not only do you need to make sure to set your goals, but you need to make sure that the goal is kept at the center of the discussion for the entire workshop. If you do not have a clear goal set, there is no real reason to get people together
Step 2: Who should be there?
After you set a goal, it is easy to determine who should attend your event. If your objective is to increase sales, then your sales team should be there. If you are trying to increase education, you might have a larger group that needs to attend. Make a list of who should be there and be specific.
Step 3: Location
Once you know who needs to be there, the next step is to choose your location. The location will be based on how many people are going to attend.
Step 4: Creating an Agenda
Once you know your objective, you should create an agenda. Once again, this is where your goals are going to be important. You want to make sure that your agenda reflects the goals that you have set for the workshop. Create a list of main points that you want to cover and go from there.
If you follow these steps, you should have a workshop that everyone will get something out of.