What exactly is event planning?
Here is the “official definition”.
Event planning is the act of managing an event or project, like a tradeshow, ceremony, convention, meeting, convention, workshop, or team-building exercise. Event planning includes a host of duties, like getting permits, planning food, choosing and reserving the event venues, choosing a theme, planning activities, inviting speakers, setting up equipment and facilities, planning for problems, and setting up contingency plans. In essence, you’re the head honcho when it comes to making sure any kind of event is set up, managed, thought out, and executed well.
Event planning consists of taking care of every single detail of conventions, events, and meetings, from picking the speakers and venue, to inviting and interacting with guests, to managing the social media aspect and buying audio-visual equipment.
Event planning starts with figuring out the goal that the sponsoring organization is shooting for. Event planners will pick speakers, activities, content, and entertainment, and they will craft a program to present the organization’s information in the best way. Event planners will choose the meeting sites, find prospective attendees and follow up with them, and make sure they get to the meeting.
An event planner has a lot of responsibilities. Are you up to the job?
A Positive View of Event Planning
Event planning is an art form, and it is a lively career. You choreograph details, people, and activities in order to create an event that flows well and creates memories. Planning and producing an event, whether it’s a tradeshow, fundraiser, or corporate event, is almost like directing a play. If you love to travel, you will have plenty of opportunities – because you will get to stay in swanky hotels, see amazing new places and meet attendees and speakers who are interesting and insightful. Plus, you will have autonomy and independence in your career.
A Negative View of Event Planning
Event planning can be stressful, and it can be very demanding on you personally. Planners have to multi-task, focus on lots of different details at once, and make sure everything flows together well. They face lots of deadlines, have to orchestrate activities, and need to ensure that everything works together. Work hours can be very long, and it is common to work more than 40 hours per week, especially right before and after the event. There is some real physical labor involved, too – be prepared to stand on your feet for hours, walk around to talk to people helping you prepare the event, carry boxes of stuff, and more.
Do you have what it takes to be an event manager?
The event manager is the person in charge of an event – and a lot of people are depending on you to make sure it goes well. You have to think of the vendors, speakers, attendees, and providers. Can you handle all the stress of fulfilling your obligations and meeting deadlines? You will be responsible for the creative, social, logistical, and technical elements. That is a lot to handle.